MINUTES
OF THE BOARD OF TRUSTEES
OF THE
HELD JULY 16, 2010 AT 2:00 P.M.
CALL TO ORDER
The following
trustees were present at the regular meeting of the Board of Trustees of the
Thorn Creek Basin Sanitary District of Chicago Heights, Illinois held July 16,
2010:
Thomas E. Brabec, President
Bernadette M. Morrison, Vice President and
Treasurer
David M. Zerante, Clerk
Also present were: John Izzo, Attorney;
and staff members
MINUTES
Trustee Morrison made a motion, seconded by
Trustee Brabec, approving the minutes of the regular meeting and the executive
session held on July 16, 2010 as presented. Motion unanimously
carried.
President Brabec asked for public comments.
No comments were made.
DISBURSEMENTS
Trustee Morrison made a motion, seconded by
Trustee Brabec, that the accounts be allowed and warrants drawn on the Treasurer
for payment of the same. Check Nos. 45216 through 45328 and C9508 through C9511
in the amount of $418,332.74 for the Corporate Fund expenses, in the amount of
$133,847.22 for the Capital Improvement Fund expenses, $0.00 for the Facility
Expansion Fund expenses, $0.00 for the Retention Facility Fund expenses, and
$0.00 for the Holbrook Sewer Fund expenses. Motion unanimously
carried.
FINANCIAL
REPORT
Trustee Morrison made a motion, seconded by
Trustee Brabec, that the Financial Report be accepted as of June 30, 2010.
Motion unanimously carried.
Trustee Morrison made a motion, seconded by
Trustee Brabec approving the transfer of funds from the MAMM account, in the
amount of $335,000 upon need, as of July 16, 2010. Motion unanimously
carried.
REPORTS OF
OFFICERS
Legal Report
Attorney Izzo reported:
·
Attorney
Izzo submitted an Intergovernmental Agreement between TCB and the
·
The
legal report regarding pending, threatened or imminent litigation matters,
property acquisition, personnel matters and collective bargaining matters, will
be discussed in executive session at the end of the regular
meeting.
Executive Director’s
Report
In the absence of Executive Director Hindel,
Finance Director Krygsheld reported:
·
Executive
Director Hindel is reviewing purchases in accordance with the District’s
purchasing policy.
·
Ms. Hindel has
reviewed the board agenda, departmental reports and plant operating report in
their entirety.
·
In case of a
District emergency, Executive Director Hindel is available at all times via cell
phone.
Operations and Maintenance
Report
Director of Operations Lucas Streicher
reported:
·
All
permit conditions were met for the month of June and
the first half of July at the main plant and the HEF. The District
experienced a major event on June 23 (Wednesday) and June 24 (Thursday). The
rain was received in two very quick bursts that quickly accumulated 2.5 inches
of rain on ground already saturated with 1 inch of rain. The second burst of
rainfall occurred so quickly the District could not avoid a small bypass of
approximately 0.7 MG for the first 30 minutes of the flush. Although the
District did not experience any rain on Thursday (24), all of the runoff from
the rain event caused an excess flow day. During the
course of the event, a total of 75 MG was treated at the main plant, 6.6 MG was
treated at the HEF, and 0.7 MG was bypassed. With the exception of Aeration Tank
8, the plant is continuing to operate very
well and there are no major concerns at the present
time.
·
Aeration
Tank No. 8 was taken down for cleaning and membrane replacement. While in the
process of filling Aeration Tank 8, the gate between Aeration Tank No. 8 and 9
slid through and fell into the tank. Both aeration tanks were drained and
inspected for damage. The damage consisted of a few membranes being destroyed in
Aeration Tank 8. Since the District was left with only two operational aeration
tanks, it was decided to reinstall the gate. In an attempt to reinstall the
gate, a strap broke off from the crane and the gate fell again, destroying more
membranes. The gate was finally reinstalled and repaired using spare parts.
Aeration Tank No. 8 is back to normal operation, with the exception of the
discharge gate not opening. Membrane replacement for Aeration Tank No. 9 is on
hold until the discharge gate is fixed.
·
All
citations issued from OSHA have been fully abated. A letter was sent to the
regional and state OSHA representatives with documentary evidence concluding abatement. All
local fire departments within the District have been notified of the District’s
confined spaces for rescue operation purposes.
Engineer’s Report
District Engineer
·
No residential
connection permits or commercial/industrial connection permits were issued this
month.
·
Illinois EPA has
sent the District a copy of the Draft Permit, Public Notice/Fact Sheet for the
Homewood Excess Flow Facility. The District has no comments for IEPA regarding
this Draft Permit. The District has submitted its comments on the Draft Permit
for the main plant in May.
·
The
District has submitted its response to USEPA’s Audit Report documenting
results of Pretreatment Audit Inspection conducted February 9-13, 2009.
·
The District has submitted its response to USEPA’s request relating to the operation and
maintenance of the District’s collection system and overflows from the
system.
·
District
Engineer McDonnell called the Crete Record Monitor in response to an article
printed in the newspaper.
Finance Director's Report
Finance Director
· Capital Fund expenditures are 80.9% under FYTD budget.
· Total net income from all sources if 7.2% under FYTD budget.
· Revenue for Charges for Services is 15.2% below budget.
· Other Charges are $19,473 below budget.
· Penalty revenue exceeds the budget by $5,868.
· The first of eight tax revenue distributions is expected to arrive early July.
·
The auditors completed the annual onsite audit
last month. Ms. Krygsheld is waiting for the draft for the Financial
Statements.
· Certificates of Deposit were purchased with PMA in the amount of $2,350,000, with an annual percentage yield of 0.56% for a period of twelve months.
·
Ms. Krygsheld has sent the annual Deer Creek Recapture Statement to the
·
The
District is back to collateralization by a third party as of July 1, 2010. Ginny
Mae securities are being used to collateralize District
assets.
·
$1,300,000 of Certificates of Deposit will mature
on July 22, 2010. Ms. Krygsheld requested a motion for authorization to accept
quotes for the purchase of $1,000,000 worth of CD’s, for approximately twelve
months, in accordance with the investment policy.
Trustee
Morrison made a motion, seconded by Trustee Zerante, authorizing a request for
quotes for purchasing CD’s totaling $1,000,000, for a period of approximately
twelve months, to invest in accordance with the investment policy. Motion
unanimously carried.
PURCHASE OF SERVICES AND EQUIPMENT NOT REQUIRED TO BE BID
None.
REQUEST FOR AUTHORIZATION TO ADVERTISE FOR BIDS
None.
EMERGENCY PURCHASES
None.
UNFINISHED BUSINESS
ONGOING PROJECTS:
Stand-By Portable
Generator
Application for
Payment No. 1 – Steiner Power Systems
Director of Operations Streicher presented
Application for Payment No. 1, from Steiner Power Systems, in the amount of
$94,024.70, for the purchase of the stand-by portable
generator.
Original Contract Sum:
$102,691.00
Total Change Orders to Date: $ 0.00
Less Retainage:
$
0.00
Previous Payments:
$
0.00
Total Amount Due:
$ 94,024.70
Trustee Morrison made a motion, seconded by Trustee Zerante, approving the Application for Payment No. 1, from Steiner Power Systems, in the amount of $94,024.70, for the purchase of the stand-by portable generator. Motion unanimously carried.
I/I Limits
Compliance
District Engineer McDonnell reported that the
Roofing
Project
Director of Operations Streicher reported
that the paperwork is being finalized and the final payment request should be
arriving soon.
Land Application of
Biosolids
Request for Final
Payment – Continental Farms
District Engineer McDonnell presented a
Request for Final Payment from Continental Farms, in the amount of $21,524.34,
for contract extension retainage from years 2008 and 2010, and lime
application.
Original Contract Sum: $239,976.00
Total Change Orders to Date: $ 0.00
Work Completed To Date: $ 86,363.34
Less Retainage: $ 17,744.34
Payment Request: $ 3,780.00
Previous Payments: $ 64,845.00
Total Amount Due:
$ 21,524.34
Trustee
Morrison made a motion, seconded by Trustee Zerante, approving the Request for
Final Payment from Continental Farms, in the amount of $21,524.34, for contract
extension retainage from years 2008 and 2010, and lime application. Motion
unanimously carried.
2009 Electrical
Upgrades
Director of Operations Streicher reported
that the project is back on schedule and is rapidly progressing. The City of
Digester No. 3 Cover Replacement
Project
District Engineer McDonnell distributed
photos showing the Digester No. 3 before and after Gaskill & Walton’s
demolition work. Delivery for the new cover is expected in late August.
Plant Concrete Rehabilitation
Project, Phase 2
District Engineer McDonnell reported that
Notice of Award was sent to Gaskill & Walton. Gaskill & Walton has
provided the District with the Agreement, bond and insurance.
Sulfate and TDS
Study
District Engineer McDonnell reported that he
has reviewed the ferric chloride tank specs (two 5,000 reinforced fiberglass
tanks) submitted by Greeley & Hansen and will forward them to Rhodia.
South Regional Trunk Sewer
Rehabilitation Project
Change Order
Request No. 1 – Insituform Technologies, Inc.
District Engineer McDonnell presented Change
Order Request No. 1, from Insituform Technologies, Inc., for no cost, to
increase contract time by 38 calendar days, from April 30, 2010 to June 7, 2010.
Original Contract Sum: $492,175.00
Total Change Orders to Date: $ 13,290.25
Updated Contract Price: $505,465.25
Work Completed To Date: $505,465.25
Less Retainage: $ 0.00
Previous Payments: $505,465.25
Total Amount Due:
$ 0.00
Trustee Morrison made a motion, seconded by
Trustee Zerante, approving Change Order Request No. 1, from Insituform
Technologies, Inc., for no cost, to increase contract time by 38 calendar days,
from April 30, 2010 to June 7, 2010.
Motion unanimously carried.
NEW BUSINESS
Liability Insurance
Renewal
Finance Director Krygsheld recommended the District continue to use
Langan, Haeger, Vincent & Born of
Trustee Morrison made a motion,
seconded by Trustee Zerante, to continue to utilize the services of the
insurance brokerage of Langan, Haeger, Vincent & Born of
Agreement – Land
Resource Management Group
District Engineer McDonnell presented an agreement with LRMG for a lump sum amount of $13,580 for work completed during fiscal year 2010/2011 to maintain the native grasses and forbs growing at the WWRF.
Trustee Morrison made a motion, seconded by Trustee Zerante, accepting the agreement with LRMG for a lump sum amount of $13,580 for work completed during fiscal y ear 2010/2011 to maintain the native grasses and forbs growing at the WWRF. Motion unanimously carried.
EXECUTIVE SESSION
Attorney Izzo
requested an executive session at this time to discuss pending, threatened or imminent litigation
matters, property acquisition, personnel matters and collective bargaining
matters.
Trustee Morrison made a motion, seconded by
Trustee Zerante, to enter into an executive session at this time to
discuss pending, threatened or imminent litigation matters, property
acquisition, personnel matters and collective bargaining matters. On roll call vote, all Trustees voted “Aye.”
The motion carried.
Trustee Morrison made a motion, seconded by
Trustee Zerante, to adjourn the executive session and to reconvene the regular
meeting at 4:20 p.m.
Meeting reconvened at 4:21
p.m.
ADJOURNMENT
Trustee Morrison made a motion, seconded by
Trustee Zerante, that the meeting be adjourned Meeting adjourned at 4:22 p.
m.
Approved by the Board of Trustees on August
20, 2010.